HOTEL TATESHINA
==TERMS AND CONDITIONS FOR ACCOMMODATION CONTRACTS==
(Scope of Application)
Article 1. Contracts for Accommodation and related agreements
to be entered into between this Hotel and the Guest to be
accommodated shall be subject to these Terms and Conditions.
And any particulars not provided for herein shall be governed by
laws and regulations and/or generally accepted practices.
2 In the case when the Hotel has entered into a special contract
with the Guest insofar as such special contract does not
violate laws and regulations and generally accepted practices,
notwithstanding the preceding Paragraph, the special contract
shall take precedence over the provisions of these Terms and
Conditions.
(Application for Accommodation Contracts)
Article 2. A Guest who intends to make an application for an
Accommodation Contract with the Hotel shall notify the Hotel
of the following particulars:
(1) Name of the Guest(s);
(2) Date of accommodation and estimated time of arrival;
(3) Accommodation Charges(based,in principle,on the Basic
Accommodation Charges listed in the attached Table No.1); and
(4) Other particulars deemed necessary by the Hotel.
2 In the case when the Guest requests, during his stay, extension
of the accommodation beyond the date in Subparagraph(2) of the
preceding Paragraph, it shall be regarded as an application for a
new Accommodation Contract at the time such request is made.
(Conclusion of Accommodation Contracts, etc.)
Article 3. A Contract for Accommodation shall be deemed to
have been concluded when the Hotel has duly accepted the
application as stipulated in the preceding Article. However, the
same shall not apply when it has been proved that the Hotel has
not accepted the application.
2 When a Contract for Accommodation has been concluded in
accordance with the provisions of the preceding Paragraph, the
Guest is requested to pay an accommodation deposit fixed by the
Hotel within the limits of Basic Accommodation Charges
covering the Guest's entire period of stay (3 days when the period
of stay exceeds 3days) by the date specified by the Hotel.
3 The deposit shall be first used for the Total Accommodation
Charges to be paid by the Guest, then secondly for the cancellation
charges under Article 6 and the thirdly for the reparations under
Article 18 if applicable, and the remainder, if any, shall be refunded
at the time of the payment of the Accommodation Charges as stated
in Article 12.
4 When the Guest has failed to pay the deposit by the date as stipulated
in Paragraph 2 the Hotel shall treat the Accommodation Contract as
invalid. However, the same shall apply only in the case when the Guest
is thus informed by the Hotel when the period of payment of the deposit
is specified.
(Special Contracts Requiring No Accommodation Deposit)
Article 4. Notwithstanding the provisions of Paragraph 2 of the
preceding Article, the Hotel may enter into a special contract
requiring no accommodation deposit after the Contract has been concluded
as stipulated in the same Paragraph.
2 In the case when the Hotel has not requested the payment of the deposit
as stipulated in Paragraph 2 of the preceding Article and/or has not
specified the date of the payment of the deposit at the time the
application for an Accommodation Contract has been accepted, it shall be
construed as that the Hotel has accepted a special contract preceding
Paragraph.
(Refusal of Accommodation Contracts)
Article 5. The Hotel may not accept the conclusion of an Accommodation
Contract under any of the following cases:
(1) When the application for accommodation does not conform
with the provisions of these Terms and Conditions;
(2) When the Hotel is fully booked and no room is available;
(3) When the Guest seeking accommodation is deemed liable to
conduct himself in a manner that will contravene the laws or act
against the public order or good morals in regard to his accommodation;
(4) When the Guest seeking accommodation can be clearly detected as
carrying an infectious disease;
(5)When the Hotel is requested to assume an unreasonable burden in
regard to his accommodation;
(6) When the Hotel is unable to provide accommodation due to natural
calamities, dysfunction of the facilities and/or other unavoidable
causes;
(7) When the provisions of Article (No.63) of 12 Metropolitan/
Prefectural Ordinance are applicable.
(Right to Cancel Accommodation Contracts by the Guest)
Article 6. The Guest is entitled to cancel the Accommodation Contract
by so notifying the Hotel.
2 In the case when the Guest has cancelled the Accommodation
Contract in whole or in part due to cases for which the Guest is liable
(excepting the case when the Hotel has requested the payment of the
deposit during the specified period as prescribed in Paragraph 2 of
Article 3 and the Guest has cancelled before the payment), the Guest
shall pay cancellation charges as listed in the attached Table No.2.
However, in the case when a special contract as prescribed in
Paragraph 1 of Article 4 has been concluded, the same shall apply
only when the Guest is informed of the obligation of the payment
of the cancellation charges in case of cancellation by the Guest.
3 In the case when the Guest does not appear of the accommodation
date ( 2 hours after the expected time of arrival if the Hotel is
notified of it) without an advance notice, the Hotel may regard to
the Accommodation Contract as being cancelled by the Guest.
(Right to Cancel Accommodation Contracts by the Hotel)
Article 7. The Hotel may cancel the Accommodation Contract under any
of the following cases:
(1) When the Guests deemed liable to conduct and/or have conducted
himself in an manner that will contravene the laws or act against
the public order or good morals in regard to his accommodation;
(2) When the Guest can be clearly detected as carrying an infectious
disease;
(3) When the Hotel is requested to assume an unreasonable burden in
regard to his accommodation;
(4) When the Hotel is unable to provide accommodation due to natural
calamities and/or other causes of force majeure;
(5) When the provisions of Article 12 (No.63) of Metropolitan /
Prefectural ordinance are applicable;
(6) When the Guest does not observe prohibited actions such as
smoking in bed, mischief to the firefighting facilities and other
prohibitions of the Use Regulations stipulated by the Hotel
(restricted to particulars deemed necessary in order to avoid the
causing of fires).
2 In the case when the Hotel has cancelled the Accommodation Contract
in accordance with the preceding Paragraph, the Hotel shall not be
entitled to charge the guest for any of the services in the future
during the contractual period which he has not received.
(Registration)
Article 8. The Guest shall register the following particulars at
the front desk of the Hotel on the day of accommodation:
(1) Name, age, sex, address and occupation of the Guest(s);
(2) For non-Japanese: nationality, passport number, port and date
of entry in Japan;
(3) Date and estimated time of departure; and
(4) Other particulars deemed necessary by the Hotel.
2 In the case when the Guest intends to pay his Accommodation
Charges prescribed in Article 12 by any means other than Japanese
currency, such as traveler's cheques, coupons or credit cards, these
credentials shall be shown in advance at the time of the registration
prescribed in the preceding Paragraph.
(Occupancy Hours of Guest Rooms)
Article 9. The Guest is entitled to occupy the contracted guest
room of the Hotel from 3:30 p.m. to 10:00 a.m. the next morning.
However, in the case when the Guest is accommodated continuously,
the Guest may occupy it all day long, except for the days of arrival
and departure.
2 The Hotel may, not with standing the provisions prescribed in the
preceding Paragraph, permit the Guest to occupy the room beyond the
time prescribed in the same Paragraph.
In this case, extra charges shall be paid as follows:
(1) Up to 4 hours: JPY800 plus tax per person per hour
(2) More than 4 hours: room charge in full
(or 100% of the equivalent in the sum to the room charge)
(Observance of Use Regulations)
Article 10. The Guest shall observe the Use Regulations established by the Hotel.
(Business Hours)
Article 11. The business hours of the main facilities, etc. of the Hotel are
As follows, and those of other facilities, etc. shall be notified in detail by
Brochures as provided, notices displayed in each place, service directories in
Guest rooms and others.
(1) Service hours of front desk, cashier's desk, etc.
A Closing time 01:00 a.m.
B Front service 06:00 a.m. to 01:00 a.m.
(2) Service hours (at facilities) for dining, etc.
Breakfast 07:00 a.m. to 09:00 a.m.
(Closed on New Year Holiday and others)
(3) Service hours of auxiliary facilities
2 The business hours specified in the preceding Paragraph are subject to temporary
changes due to unavoidable causes of the Hotel. In such a case, the Guest shall
be informed by appropriate means.
(Payment of Accommodation Charges)
Article 12. The breakdown of the Accommodation Charges, etc. that the Guest
Shall pay is as listed in the attached Table No.1.
2 Accommodation Charges, etc. as started in the preceding Paragraph shall be
paid with Japanese currency or by any means other than Japanese currency such
as traveller's cheques, coupons or credit cards recognized by the hotel at the
front desk at the time of arrival of the Guest or upon requested by the Hotel.
3 Accommodation Charges shall be paid even if the Guest voluntarily does not
utilize the accommodation facilities which have been provided for him by the
Hotel.
(Liabilities of the Hotel)
Article 13. The Hotel shall compensate the Guest for the damage if the Hotel
has caused such damage to the Guest in the full fillment or the non full filiment
of the Accommodation Contract and/or related agreements. However, the same
shall not apply in cases when such damage has been caused due to reasons
for which the Hotel is not liable.
2 Even though the Hotel has received the "PASS MARK" (Certificate of Excellence
or Fire Prevention Standard issued by the fire station), furthermore, the Hotel
is covered by the Hotel Liability Insurance in order to deal with unexpected
fire and/or other disasters.
(Handling When Unable to Provide Contracted Rooms)
Article 14. The Hotel shall, when unable to provide contracted rooms, arrange
accommodation of the same standard elsewhere for the Guest insofar as
practicable with the consent of the Guest.
2 When arrangement of other accommodation can not be made notwithstanding
the provisions of the preceding Paragraph, the Hotel shall pay the Guest a
compensation fee equivalent to the cancellation charges and the compensation
fee shall be applied to the reparations. However, when the Hotel cannot
provide accommodation due to the causes for which the Hotel is not liable,
the Hotel shall not compensate the Guest.
(Handling of Deposited Articles)
Article 15. The Hotel shall compensate the Guest for the damage when loss,
breakage or other damage is caused to the goods, cash or valuables deposited
at the front desk by the Guest, except in the case when this has occurred
due to causes of force majeure. However, for cash and valuables, when the
Hotel has requested the Guest to report its kind and value but the Guest
has failed to do so, the Hotel shall compensate the Guest within the limit
of JPY200,000 yen.
2 The Hotel shall compensate the Guest for the damage when loss, breakage
or other damage is caused, through intention or negligence on the part of
the Hotel, to the goods, cash or valuables which are brought into the
premises of the Hotel by the Guest but are not deposited at the front
desk. However, for articles of which the kind and value have not been
reported in advance by the Guest, the Hotel shall compensate the Guest
within the limit of JPY200,000 yen.
(Custody of Baggage and/or Belongings of the Guest)
Article 16. When the baggage of the Guests brought into the Hotel before
his arrival, the Hotel shall be liable to keep it only in the case when
such a request has been accepted by the Hotel.
The baggage shall be handed over to the Guest at the front desk at the
time of his check-in.
2 When the baggage or belongings of the Guest is found left after his
check-out, and the ownership of the article is confirmed, the Hotel shall
inform the owner of the article left and ask for further instructions.
When no instruction is given to the Hotel by the owner or when the
ownership is not confirmed, the Hotel shall keep the article for 7 days
including the day it is found, and after this period, the Hotel shall
turn it over to the nearest police station.
3 The Hotel's liability in regard to the custody of the Guest's baggage
and belongings in the case of the preceding two Paragraphs shall be
assumed in accordance with the provisions of Paragraph 1 of the preceding
Article in the case of Paragraph 1, and with the provisions of Paragraph 2
of the same Article in the case of Paragraph 2.
(Liability in regard to Parking)
Article 17. The Hotel shall not be liable for the custody of the vehicle
of the Guest when the Guest utilizes the parking lot within the premises
of the Hotel, as it shall be regarded that the Hotel simply offers the
space for parking, whether the key of the vehicle has been deposited with
the Hotel or not. However, the Hotel shall compensate the Guest for
the damage caused through intention or negligence on the part of the
Hotel in regard to the management of the parking lot.
(Liability of the Guest)
Article 18. The Guest shall compensate the Hotel for the damage caused
through intention or negligence on the part of the Guest.
Attached Table No.1
Calculation method for Accommodation Charges
(Ref. Paragraph 1 of Article 2 and Paragraph 1 of Article 12)
|
Contents |
Total amounts
to be paid by the Guest |
Accommodation Charges |
Basic Accommodation Charge (Room Charge) |
Extra Charges |
Extra Meals & Drinks, others |
Taxes |
Consumption Tax
Hotel Tax |
Remarks
*Basic Accommodation Charge is based on the tariffs, which are posted at
Attached Table No.2
Cancellation Charge for Hotel(Ref. Paragraph 2 of Article 6)
Contracted Number of guests |
1 to 14 |
15 to 30 |
31 to 100 |
101 and more |
Date when cancellation
of Contract is Notified |
|
|
|
|
No Show |
100% |
100% |
100% |
100% |
Accommodation Day |
80% |
80% |
80% |
100% |
1 Day Prior to Accommodation Day |
20% |
20% |
20% |
80% |
2 Day Prior to Accommodation Day |
|
10% |
10% |
20% |
3 Day Prior to Accommodation Day |
|
10% |
10% |
20% |
5 Day Prior to Accommodation Day |
|
10% |
10% |
20% |
6 Day Prior to Accommodation Day |
|
10% |
10% |
20% |
7 Day Prior to Accommodation Day |
|
10% |
10% |
20% |
8 Day Prior to Accommodation Day |
|
10% |
10% |
20% |
14 Day Prior to Accommodation Day |
|
|
|
10% |
15 Day Prior to Accommodation Day |
|
|
|
10% |
30 Day Prior to Accommodation Day |
|
|
|
|
Remarks:
1.The percentages signify the rates of cancellation charge to the Basic
Accommodation charges.
2.When the number of days contracted is shortened, the cancellation charge
for its first day shall be paid by the Guest regardless of the number of
days shortened.
3.When part of a group booking (for 15 persons or more) is cancelled, the
cancellation charge shall not be charged for the number of persons
equivalent to 10% of the number of persons booked as of 10 days prior
to the occupancy (when accepted less than 10 days prior to the occupancy,
as of the date) with fractions counted as a whole number.
|